NATIONAL ASSOCIATION OF CONSERVATION LAW ENFORCEMENT CHIEFS CONSTITUTION AND BY-LAWS (Amended September 2015)

ARTICLE I: Name and Membership

Section 1

The name of this organization shall be the National Association of Conservation Law Enforcement Chiefs (hereto after referred to as NACLEC).

Section 2

Voting Membership in NACLEC shall consist of the Chief of Law Enforcement, or the equivalent position, of any state or federal agency having primary responsibility for administering and/or enforcing state or federal conservation laws, and any official who by job description acts for the chief in his or her absence. Any voting member must be a sworn law enforcement officer. “ State “ means a state of the United States, and commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the District of Columbia, Northern Mariana Islands, and the Marshall Islands. “ Federal” means the United States Fish and Wildlife Service and the National Marine Fisheries Service.

Section 3

Non-voting membership may be granted in accordance with by-laws adopted by NACLEC.

ARTICLE II: Purpose

Section 1

The purpose of NACLEC shall be to protect and promote sustainable use of fish, wildlife and other natural resources and enhance public safety through education, community involvement, partnerships and law enforcement: by providing a medium for the exchange of views and experiences, by fostering collaboration, cooperation and coordination among Natural resource organizations; by promoting a professional and diverse workforce; developing future conservation leaders; creating diverse partnerships; increasing public support by promoting the role conservation law enforcement plays in the quality of life.

ARTICLE III: Meetings

Section 1

Meetings of NACLEC shall be termed conferences and shall be held at least annually in accordance with by-laws adopted by NACLEC.

Section 2

Special conferences may be held as provided in the by-laws adopted by NACLEC.

ARTICLE IV:  Officers

Section 1

Officers of NACLEC shall consist of a President, the Immediate past President, Vice-President, Secretary-Treasurer, and an Executive Board composed of the aforementioned officers, two other members elected at large at the annual conference, and the President/Chair, or their designated representative, of each of the four Regional Conservation Law Enforcement Chiefs’ Associations, or like organizations (Northeast, Southeast, Midwest, and Western).

Section 2

Elected officers shall serve two-year terms and take office on the first day following the conference at which they were elected, and hold office until the last day of conference at which their successors are chosen. Officers shall serve no more than two terms consecutively unless approved by a majority vote of the membership..

Section 3

When an officer of NACLEC, including a member of the Executive Board, is no longer eligible for membership as provided by Article I, Section 2, of the Constitution, the office held by such officer shall become vacant.

Section 4

Vacancies in any office shall be filled as provided by by-laws adopted in accordance herewith.

ARTICLE V:  Staff and Other Assistance

Section 1

The Executive Board is authorized to employ such firms or persons and to make such expenditures as are required to permit the orderly conduct of business of NACLEC, provided, that no financial obligation shall be incurred by the Executive Board in excess of reasonable anticipated revenues without the express consent of NACLEC.

Section 2

With approval of the Executive Board, NACLEC may accept such assistance in personnel, services, data, and material or funds as may be available from state or federal agencies, interstate agencies, foundation, individuals or any appropriate source.

ARTICLE VI:  Voting

Section 1

All action on motions, resolutions or other Association business at the annual conference that requires a vote shall be by voice vote, except when a roll call vote is requested by at least three members. Election of officers shall by secret ballot.

Section 2

In all matters before NACLEC, each Agency shall be entitled to one vote.

Section 3

The Executive Board may call for a vote outside the annual conference on issues they deem necessary using appropriate means (e.g. mail, fax, or other electronic means).

ARTICLE VII:  By-Laws

Section 1

NACLEC may adopt by-laws not in conflict with the provisions of this Constitution.

ARTICLE VIII:  Amendments

Section 1

These By-Laws may be amended by the affirmative vote of two-thirds of the voting members.  All proposed amendments shall be eligible for consideration only if copies thereof have been submitted to each voting member not less than thirty days in advance of the thereof have been submitted to each voting member not less than thirty days in advance of the conference. The notice requirement in this section can be waived by a unanimous vote of the members present at the annual meeting.

ARTICLE IX:  Dissolution of Association

Section 1

In the event a two-thirds majority of the membership should vote to dissolve NACLEC, any equipment, materials, or supplies owned by NACLEC at the time of dissolution shall be disposed of in a manner to be provided by NACLEC and in compliance with applicable law.

ARTICLE X:  Duties of Officers

Section 1

The President shall perform the usual duties of a presiding officer and shall be Chairman of the Executive Board. The President shall appoint members of committees established by direction of NACLEC or its Executive Board. The President shall be a member ex officio of all committees, but shall not be counted in determining a quorum thereof.

Section 2

The Vice-President shall act as President in the absence of the President, and in the event of a vacancy in the office of President, shall act as President until a successor is elected by the next annual conference. When acting in that office, the Vice-President shall perform all the usual duties of President. At any conference or meeting, if neither the President nor Vice-President is present and/or able to serve, the quorum present may select a temporary presiding officer with power to appoint committees and conduct the business of the conference or meeting.

Section 3

The Secretary-Treasurer shall attend and keep a record of all conferences of NACLEC and meetings of Executive Board; keep all documents and other property of NACLEC; make all necessary arrangements for the annual conference and special conferences as directed by the Executive Board; prepare a summary of the annual conference and special conferences, and distribute the same to the membership, and have custody of the funds of NACLEC subject to the direction of the Executive Board. If so directed by the Executive Board, the Secretary-Treasurer shall give bond, the premium thereon to be paid by NACLEC. Provided, however, that all of the above duties with the exception of custody of the funds of NACLEC may, upon approval of NACLEC or its Executive Board be delegated to an Executive Director upon terms and conditions acceptable to the Executive Board. The Executive Board may also, upon approval of NACLEC, retain such additional staff assistance on such terms and conditions as have been approved by NACLEC to conduct the business affairs of NACLEC.

Section 4

The Executive Board, a majority of which shall constitute a quorum, shall; have power to transact business for NACLEC; caused to be prepared the agenda for the annual conference; and caused to be prepared summary minutes of its meetings to be submitted to NACLEC within 60 days after the completion of the meeting. In general, the management of NACLEC shall be vested in the Executive Board insofar as such management is not inconsistent with the provisions of the Constitution or these By-Laws. The Executive Board shall, upon majority vote thereof, have the authority to call special conferences of NACLEC, but only when the

President fails to do so upon request of a majority of the Board. It shall, by majority vote, fill all vacancies except that of the President.

ARTICLE XI: Committees

Section 1

The President shall appoint all committees no later than the first business session of the Executive Board following the annual conference. Committees shall report at the annual conference.

ARTICLE XII:  Fees and Dues

Section 1

Annual membership dues for Voting Members shall be three hundred dollars ($300.00) or in such amount as may be established by a majority vote of the Executive Board.

Section 2

Annual membership dues for Contributing Members or Retired Members shall be twenty-five dollars ($25.00).

Section 3

Annual membership dues for Associate Members shall be five hundred dollars ($500.00).

Section 4

Honorary Associate Members and Life Members shall be exempt from annual membership dues.

Section 5

Registration fees for registration of annual or special conferences of NACLEC shall be in such amounts as may determined by the Executive Board, provided that the notice of the registration fee shall be contained in the notice of the conference.

Section 6

Annual dues are due and payable to NACLEC Secretary-Treasurer on or before March 1 of each calendar year.

ARTICLE XIII: Eligibility Requirements for Association Officers and Executive Board Members

Section 1

In order to be eligible to serve as President, Vic-President, Secretary-Treasurer, or an At-Large Board Member of the Executive Board, a person must meet the following requirements; be a voting member as defined in ARTICLE I of the Constitution; and receive a majority vote of the membership present at the annual conference in which elections for office take place for a particular year.

Section 2

Unexpected vacancies in any office, except President, or member-at-large position shall be filled by appointment of the President with approval of a majority vote of the Executive Board. For a vacancy in the office of President, the Vice-President shall act as President until a successor is elected by a majority vote of the members at the next annual conference.

Section 3

In addition to the officers and At-Large Board Members elected by the membership, the President/Chair, or their designated representative, of each Regional Conservation Law Enforcement Chiefs Association, or like organization, shall serve as members of the Association’s Executive Board.

Section 4

Exceptions to the aforementioned requirements may be made by majority vote of the membership.

ARTICLE XIV:  Removal from Membership

Section 1

Regardless of classification of membership, and after a hearing before the Executive Board, a member may be removed for just cause.